Privacy Notice — Online Events

Version 1.0
15th June 2021

SPACE10 hosts various events, seminars and talks from time to time to update, inspire, educate and provoke discussion amongst its collaborators, and those interested in SPACE10 mission to create a better everyday life for people and the planet (“Events”). This privacy notice provides you with information about how SPACE10 uses your personal data when you attend an online Event hosted by SPACE10. This privacy notice supplements our Privacy Policy on our website, available here.

What personal data will be processed and for what purpose?

Our online Events may be video recorded. If attending an online Event, we may (depending on your privacy settings on the platform used for the Event) process the following personal data: your name, image, email, phone number, anything that may appear in your background if your camera is on, and/or any other personal identifiable information shared via the chat function of the platform.

Online Events may be recorded, as described above, to the extent permitted by applicable data protection laws, for promotional, or where applicable, commercial purposes, such as promoting SPACE10 on our website, social media channels, in marketing material, and by other means of public presentation.

You will be informed if we intend to video record the Event, in the registration email and at the beginning of the Event.

What is the legal basis of the processing?

We process your personal data in accordance with applicable data protection laws upon obtaining your consent. When entering an online Event, a pop-up window will appear to inform you that the Event is recorded. You can decide whether or not to accept the recording and therefore the processing of your personal data.

We do only record and process your personal data during the Event if you consent to it as described above. If you wish to attend the Event but do not want your personal data captured on the recording, you should keep your microphone and camera off, change your screen name to anonymous, remove your email and phone number, and remove your display picture.

Who will your personal data be shared with?

SPACE10 shares your personal data with those departments and employees who need access for the processing purposes set out above.

SPACE10 uses Zoom as our third party data processor to provide you with online Events. If you have a Zoom account you will have already signed up to their terms and conditions and privacy policy. You can find out more information about how Zoom will process your personal data at https://zoom.us/privacy.

How long is your personal data kept?

We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for.

Your rights in relation to your data

Details about your rights as data subject are set out in our Privacy Policy under the heading “The rights of Users”.

Contact

Questions, comments and requests regarding this privacy notice are welcomed and should be sent to [email protected].